I just had a client move into a new office last week and it got me thinking about the relocation process. Moving is a complete pain, inconvenience and disruption, but it can also be an opportunity for a company to consolidate and improve its infrastructure while lowering its real estate costs long-term.
 
I’ve started putting together a list of resources for my clients to help them after they have signed a lease.  I want to make sure the entire process is easy for my clients, so you will refer me to others.
 
While in the process of researching resources, I came upon a website called www.helpmovingoffice.com and they outlined three common pitfalls of an office relocation. The following is an excerpt from an article by Jeremy Carr-Smith, the website’s founder.

1) Underestimating what is involved with an office relocation

 It’s a process – and like any process it can be broken down into a series of simple tasks and checks. The intelligent use of project planning documents, spreadsheets and checklists will not only help with the planning of the office move, but also act as the road map to carry out the many tasks involved with the project. They should include all of the tasks that need to be completed (and the steps leading up to them), the individuals, teams and companies responsible for completing each task, and the deadlines. Companies shouldn’t try and reinvent the wheel when they can use tried and tested moving office tools and guides.

 2) Not starting the office move process early enough

 There’s a lot to do, so the earlier companies start the greater the chance of achieving the smooth move the business expects. It’s impossible to plan too far ahead. Once the Office Move Project Leader has been appointed work should start. All things being equal, best practice says that companies should start reviewing their options 9-18 months prior to lease expiration or break option, regardless of whether they are considering renewing, renegotiation or relocating. It is vital to allow enough lead-time to increase the amount of leverage and competition between the various options, which can result in substantial savings.

 3) Going it alone and not engaging professional help

 This is a false economy and, as a result, many office moves end up being a time-consuming and stressful job fraught with difficulty and expensive mistakes that could have been avoided. In today’s environment – now more than ever – companies should be looking to extract every ounce of value they can from everything they do. For an office relocation, there is no question that this is best achieved through businesses combining their understanding of their own priorities with the expert advice and market knowledge of office move professionals. This not only ensures that they don’t make any critical mistakes but also saves them money over the term of the lease.

 Please contact me if you are considering a move and need help with your office lease.

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